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2024

Let Em RollSocial Riders minutes from club meetings

Minutes from 10th February 2024

Subject; Fun Day at Dip road

Fun Day at Dip road

Meeting held at Maria & Bregga's - Dip road

Meeting started at 1pm, which was started with a karakia by Bongo.

Apologies - Jax, Possum, Leanne, Lance, Chris, Striker...

In attendance - Pope, Chrissy, Gordon, Anna, Teeps,Tubby, Moni, Maria, Bregga, Dave, Kate, Henry, Graeme[Annas friend], Bongo, Slippers and Anaru, Teeps & Henry's younger brother .

Discussions - Bongo has taken over the webpage site for the club....anything that any member wants put onto the page can be forwarded to him.

- a query was raised as to what happened to the two subs that were paid at the last AGM...issue to be raised with outgoing Treasurer.

-Vector files for our badges has been located...these are required, to be able to have new badges made - Bongo.

-Treasurer position to be filled - Tony has tendered his resignation for the position of Treasurer - Chrissy has put her hand up to take over as interim Treasurer until next AGM... a motion was put forward by Moni to accept, seconded by Gordon and passed unanimously...cheers Chrissy.

- Anna asked where certain items belonging to the club were...Bongo responded by saying "put a list together of items then we can ask the question"

Anna - Anna gave out 2023 year badges to all paid up members present at the meeting, one member paid up, and monies was forwarded to incoming Treasurer..

Bregga - Bregga distributed Flyers/invites to each member so these can be given out to "good buggers" whom you wish to attend the Fun Day.

Anna offered up a bbq for the day- needs to check with her daughter if we can use it.

Maria to pick up booze, amount to be determined by the number of people attending, and to organise the portaloo and enquire into the use of a marquee.

Teeps will tend the bar [if his schedule allows]

Dave will be on the bbq and assisting at the bar.

Chris[Bones] and Monique have offered to sell the quickfire raffles on the day, raffles include a brand new full face helmet, bottles of whiskey etc.

Anna will be organising bar tickets.

Dean will be directing parking

Everyone is to bring something to add to the mutton that will be cooked up by Bregga/Maria...a plate, pot, salad whatever

Camping available, signs will be posted as to where these sites will be.

meeting closed with a karakia- Bongo.

Minutes from 10th March 2024

Meeting at Bongo's

13.34 pm -Meeting started with prayer/ karakia by Bongo

Apologies - Jax, Teeps, Slippers,Chris, Tubby, Genie, Skipper.

In Attendance - Bongo, Possum, Caretaker, Smurfette, Wench, Pirate, Butcher, Squirrel, Bregga and Kate.

This meeting was seperate to the 2nd meeting on the same the day as we needed to minute it for the signatories to be changed over.

We needed a quorum of 7 people to do this.

A motion was moved to remove two signatories from the Let Em Roll src Kiwibank account, the two signatories being Peter Coakley and Tony Mannell.

Motion moved by Bongo and seconded by Bregga, the motion found all in favour.

Another motion was moved to install Christina Miekle [Wench] and Stephen  Allen [Teeps] as the new signatories to the Let Em Roll src Kiwibank account.

Motion was moved by Gordon [Pirate] and seconded by Anna [Smurfette]. Again all were in favour of the motion.

First part of the meeting was closed off at 13.47pm.

​

13.49pm 2nd part of meeting began.

Same attendees and same apologies as previously recorded.

Discussions re : Fun on Wheels Day

It was considered by everyone present, that the FOW day was a success in regards to raising funds for the club, thanks went out to everyone who were front and centre, right through to those who operated in the background. Discussions also about what was done well and issues that can be improved with regards to safety and first aid equipment. Better time management for games also.

Ideas of what to spend funds on included buying another gazebo for the club, through to subsidising club rides. Possum suggested we could look at doing support rides for local support services, such as Fire Brigade and causes such as the Bald Angels.

Smurfette spoke to the issue of designs for a Supporter T shirt, several ideas were put forward and a general consensus for a design and how it should present was agreed upon, Smurfette to organise and present to the club.

A motion to this effect was put forward, moved by Bregga, seconded by Bongo all in favour.

discussion around putting LeRsrc at bottom, of the back of our club shirts along with the year established, this was not motioned but there was agreement to maybe look at it in the future.

Also discussion around starting up an online shop to facilitate the sale of club apparel and any motorcycle bits and pieces that any club member may want to sell. This would require a highly skilled individual who would be interested in pursuing this idea.

​

meeting ended 14.36pm with a prayer/ karakia by Bongo.

​

Annual General Meeting minutes
4th August 2024

Meeting held at Briggaz and Squirrells property at 88 Ness Road, Waipapa.
meeting began at 13.20

Bongo opened meeting with karakia.

Present   Bongo(Pete), Brigga(Brian), Squirrell(Maria), Jax(Jack), Smurfette(Anna), Skipper(Lance), Genie(Leanne), Wench(Christina), Pope(John Paul),Butcher(Dave), Slippers(Dean), Moni and Tubs(Russell) others in attendance, Kate, Jewel and James (friend of Brigga and Squirrell)

Apologies from Teeps(Stephen), Possum(Tony), Pirate(Gordon) and Striker(Skarne).

Bongo opens with a brief explanation of what the goals and aspirations of the club are, prospective members in attendance. Question was raised about what the protocol was for return of badges from resigning member/s which is covered by Rule 5, Cessation of Membership in the clubs rules.Club badges to be returned within 14 days, This rule also states that any club property must be returned asap, this refers to 'property that has been purchased by the club NOT personal property purchased by the individual.
Club web page has been signed over to Bongo, so a sharp learning curve necessary.

Previous AGM minutes could not be read out, as previous meeting was recorded on an outgoing members personal phone. No way to retrieve this data. We have agreed to take photographic images of handwritten minutes then transcribe onto club web page for members to peruse.
moved Jax, seconded Smurfette.

Chairmans report...read and submitted, report spoke to the change of focus for the club, from Charity driven club to one that concerned more about enjoyment of its members and club focussed fundraisers and mention was made about the support we as a club, are to each other and the strong bonds developed, being part of this whanau orientated club. Positive future.
Report moved by Brigga and seconded by Tubs.

Vice chairs report was read, this report was submitted to the groups club chat, which is where it can be read, if need be.
Report spoke to the changes that have happened since the inception of this club re the venues and the changing Excecutive committee and the need to keep these elements "flexible" which displays an empathy to its members. it also speaks to the slowly growing membership which alludes to this flexibility...cheers Butcher.
Report moved by Bongo and seconded by Possum.

Treasurers report read and submitted by Wench(Christina)
Profit $800       $2,901.22 current account balance.
16 paid up club members with 2 social members.
Report moved by Smurfette and seconded by Pope.

Agenda items
Election of Officers.
Chairman,
Vice Chairperson,
Treasurer,
Secretary,
Disciplinary Committee.

Because this is the second year of term for current Executive members, ALL current standing officers have agreed to stand down from their roles to allow for democratic election of officers. Those in attendance were asked if anyone was interested in stepping down from their role permanently and if so, was there anyone who would like to put their name forward for a particular role.

Bongo was put forward for Chairman,nominated by Possum 
this was accepted by Bongo,
this was moved by Brigga, seconded by Tubbs. All in favour (included were proxy votes)

Butcher stepped down from his role as Vice Chair,
Smurfette forwarded her name for consideration, she then was nominated by Butcher, Anna accepted.
Brigga moved, seconded by Wench. All in favour.

Wench put forward her name for consideration for Treasurer, nominated by Bongo, Wench accepted.
Skipper moved, Genie seconded. All in favour.

Disciplinary Committee...nominated were Jax, Skipper and Caretaker,
All three accepted nominations.
Bongo moved, Brigga seconded. All in favour.

General Discussion
Pink Ribbon Ride ????Tubby said he would like it if we could continue to support this Charity ride but in a reduced capacity by just having a $20 registration fee for all riders, if we were to continue to host this ride. Other suggestions were, to support other worthy charity fundraisers, such as, the Northland Rescue Helicopter, the Hikurangi Riders group, Bald Angels Toy Run also, just chill and look after ourselves was also mooted by members.
The issue of membership forms, with motorcycle information was raised. This would include stating motorcycle details, member' identity, their licence that they hold(classes), size of bike etc...privacy was a major concern for many, not much traction for this discussion.
Smurfette is still organising the printing of NEW LeR src club shirts, Jax had a concern about the apparell being made for Supporters did NOT differ significantly from that of the Club members, he suggested that there be a design difference between the two shirts, he also wanted to see the return of the 'Social Riders Club' rather than just the abbreviated 'src'. The suggestion was also made to add an extra $5 to each garment so the club can raise more funds for club usage.
Smurfette spoke up as a sponsor for Kate, explaining that Kate had met all the criteria for being considered for membership of LeR, there were no objections to Kates nomination and Kate accepted the nomination. Smurfette moved, Pope seconded. Kate has chosen to ride under the road name "Bonnie". Welcome to the whanau/family Bonnie.
Dates need to be determined for upcoming charity ride and it has been agreed by all present at this meeting to organise meetings more regularly, 2 monthly intervals, so as to keep in touch with one another and have regular rides as a club.
Butcher has offered up a freezer for storing anything we may need for upcoming events, xmas party, Fun Day etc. Brigga and Squirrell will notify a date.

meeting finished 15.17
Jax closed with karakia/prayer.



 

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